Kansas City Flying Disc Club
Executive Committee Meeting Minutes - February 21, 2006

Meeting was held at the home of Jack Lowe.

Present at the meeting were:

Jack Lowe - President and Cliff Drive CC Dirk Hacker - KS Vice President Mark Morales - MO Vice President Andy Lewis - Treasurer Rick Rothstein - Secretary Tavish Sanders - Sgt at Arms Kevin Montgomery - Wyandotte County Park CC Dan Cashen - Blue Valley CC Pete Cashen - Rosedale CC Jay Rivard - Down Under CC Mike Penney - New Swope Park CC Bob Hayett - Prairie Center CC Sean Gibson - Webmaster Mike Spady - KC Wide Open Sponsorship

Agenda - Distributed

Financial Report - After much work Andy is caught up. There's around $10,000 in the bank after the Ice Bowl. $8400 is available minus the ace funds. There was a discussion of reporting tools, Excel versus Quicken. There was a discussion of the status of the club as a 501c3. Tavish and Jack are to investigate to ramifications and requirements.

Old Business -

Ice Bowl, $4000 to Bishop Sullivan Center. The event went quite well. 236 total participants. A check was written by Andy for Jack to give to BSC. Discussion of donations, corporate donations and possibly changing the charitable organization for next year. Rick predicts sub-freezing weather and a much smaller crowd next year. The chili cook-off went quite well. A thank you note will be sent to New Belgium.

Club Championship Discs - Have not been distributed. Need to send the winners list to Rick. It is online in the DISCussion forum as well.

Course Reports:

Swope - Tree money has not been spent yet. Mike wants tee signs. Suggested granite but it was pointed out that they would be very hard to change as the course changes. Still investigating.

Rosedale - Nothing new to add.

Down Under - Still needs new baskets but lacks funding. Jay is planning to try out Fly 18 style pads. Pete plans to run the DUI this year. It will be 3/19 with a work day the day before on 3/18. #8 and #10 bridges still need attention. John Buckle and Pete Cashen to look into it. #8 is needed more than #10.

Prairie Center - The course is on good shape. Nice day in January had a huge number og f players. Informal survey is running 90% in favor of the new holes in the back. Bob plans to work with the park's department about mowing more around #15. Trees were planted on #13 for protection. Plans for more changes are in the works.

Water Works - Terry not present but he has contacted the park's department about the hole in #1's fairway. Jack plans to attend the next Water Works Steering Committee meeting. Nothing known about plans right now.

WyCo - The park's department did a major amount of cleanup on the course for us. All of the piled debris on #17 and #9 fairways has been removed/burned. Also, the mess of vines and weeds in the trees right off of #4 has been cleaned up A workday is planned for 2/25. A list of tasks that need to be accomplished before the Kan-U-WyCo has been published on the website and Topica. Still looking for the right tee signs and a decent map for the marquee.

Cliff Drive - Community service workers were out for a cleanup day on 2/18. #6 was cleaned up a lot. A new hole is in the works between #7 and #8. There have been two to three good work days in the past month. Planning to start building up for tee pads but will still be dirt for the Wide Open. Although pad work, leveling and build up should be done by then.

Blue Valley - Ready to pour pads. Tim O'Neill and Will Love formed up the pads. Tim is finishing the tee signs.

Bag Tags - Andy handed out proposal info about possible selections for the bag tags and proposed rules. It was discussed as to whether the tags should be part of club dues or a separate expense. Should the bag tag challenge be for club members only? Shold we have bag tag specific tourneys? The goal is to run a bag tag challenge this year. A vote was taken on whether to charge $5 or give the tags to club members for free - A $5 charge was approved. Rules are to be discussed via the web and finalized at the next meeting.

Newsletter - Rick plans to try and get a newsletter out before leagues start. Content deadline is 3/22, the day after then next EC meeting. We need a solid schedule of events, workdays etc. for the newsletter.

Electronic Communications - Do we want an electronic edition of the newsletter? Rick wants to update the database to newer software. We need to update the membership form also, to include a membership update form for long time members to update their info. Perhaps have a prize drawing at the general meeting for those that turn in their forms.

Shawnee Mission Park - Funding for this course has been pushed back until 2007. No definitive reason. Dirk to work with Bill Cobb to make sure we are on for 2007 for sure. No baskets this year. Need to plan on more temporary setups to maintain our presence. Suggestion was made to encourage Johnson County residents to call the park's department and ask about it. Dirk is to get a number to call and include it in the newsletter.

Spring General Meeting - The Spring general membership meeting is to include proposed changes to the by-laws that will be discussed at the next EC meeting and be worked on prior to that meeting by Jack and Rick.

We agreed that we need to find a more central location and Sean said he would check on the Westport Flea Market as a possible site for the meeting. The tentative date set for the general meeting is Wednesday, March 29th. The next EC meeting is set for Tuesday, March 21st.

KC Disc Golf Day - Mark, Dirk and Tavish are doing this event. Dirk is working on the artwork. A flyer is to be presented at the next meeting.

Leagues - All leagues are set except Swope and Rosedale on Tuesday and Wednesday respectively. It is up to the course coordinator to find someone to run league. Is there interest in a doubles league? Perhaps a traveling event at a different course each week? Bob Hayett offered to run it. Andy requested that everyone running league get things to him every two weeks - MANDATORY.

KC Wide Open - Kudos to Rick for past Wide Opens. Dan requests assistance with this event. The National Tour site has our event logo up. Merchandise, artwork, and sponsorship all need to be addressed. Plans this year to be a line up of duties and processes for future events The 25th annual is next year. The Cashens are doing the next three years. A budget is in the works based upon previous years. The event needs flyers ASAP. Mike Spady is heading up sponsorship. He's working with the Greater Kansas City Chamber of Commerce. UHS has committed to $1000 a year. The event is already at the $5000 to $5500 mark for this year. Dan wants to get a committee together to move forward with outstanding issues. There was a brief discussion of the Am event being only three rounds. It may be a problem but that's the way it will be this year.

New Business - Olathe locks - $300 - Expenditure was discussed and approved. Wish list - WyCo tee signs - $1500 in the bank is still dedicated to this project.

Next Executive Committee meeting
Third Tuesday of the month. The next meeting will be on March 21st.

Meeting Adjourned - Around 9:18

Respectfully submitted March 13th, 2006 - Kevin Montgomery, KCFDC Special Assistant to the Secretary